DocGovern Launch The Document Automation Hub

DocGovern Launch The Document Automation Hub

The Document Automation Hub

DocGovern has launched a new website – The Document Automation Hub

The site is a resource for anyone looking to learn more about Document Automation and the complimentary technologies that can take the benefits of Document Automation from good to great. The Document Automation Hub looks at everything from E-signatures to Document Management, eDiscovery, and anything in between that effectively works alongside and complements Document Automation.

Gary Lessels, DocGovern’s Managing Director said-

“The Hub was formed with a clear objective. We wanted to demonstrate and educate companies from all industry sectors about the power of Document Automation and how it can help anyone looking to make their organisation more productive.”

Updated daily and with guest contributors, The Document Automation Hub is a central area that brings together articles, resources, and news to inform, educate, and enable anyone looking to leverage Document Automation.

Gary adds-

With over 250 Document Automation solutions currently available, the real task is understanding what you need, where to find it and then how to use it. You can almost guarantee there’s a platform out there that will provide you with the right balance of technical, functional, and commercial elements you need – that’s where The Document Automation Hub can help.”

Visit the website for more information.

Document Automation & The Legal Sector Q&A

Document Automation & The Legal Sector Q&A

Time To Get On Board with Document Automation Legal Q&A

Time To Get On Board With Document Automation..?

As part of our webinar series for the legal sector, DocGovern recently hosted ‘Document Automation 1-0-1 & Why the Legal Sector Should be
Interested’. If you missed the live webinar, watch the on-demand recording.

Hosted by DocGovern’s CTO George Steven, the webinar took the audience back to the basics of Document Automation, answering some of the common and not so common questions, as well as discussing the significant benefits for a law firm or legal organisation, and their Clients.

As a follow-up, we’ve put together a Q&A with George. The Q&A answers questions such as-

  • What Document Automation actually is and the significant benefits you could be missing out on.
  • What you should look for in a Document Automation solution.
  • Why a good product doesn’t always equal a good solution.
  • Why Document Automation is one of the most impactful and accessible Digital Transformation capabilities available.

Whether you are a law firm, legal organisation, or an Alternative Legal Services Provider (ALSP), providing a high-quality service for your Clients and generating revenue is crucial.

Document Automation is one of the most effective tools to help you do this – Is it not time you got on board before your competitors do?

“Traditionally, Document Automation has been costly, time intensive, and complex to implement, however, not anymore!  An effective Document Automation solution can be affordable, low risk, easy to use, and your ROI can be significant and easily proven.”

Take a look at the Q&A here.

2021 Versus 2020 – Will it Change for the Legal Sector..?

2021 Versus 2020 – Will it Change for the Legal Sector..?

Legal sector

Now that 2021 is well underway, law firms and legal organisations may find they still have the same challenges as they did in 2020! These include-

  • Investing in New Technologies – Should you? If so, why, and what for? Can you ensure ROI from that investment?
  • Delivering a High-Value Service – How can you maintain or improve this, whilst increasing Client satisfaction and retention?
  • Maintaining Competitive Advantage – How can you do this, and implement it cost effectively?
  • Doing More with Less – Might be a cliché, but still rings true for many law firms, what can help you do this?
  • Successful Digital Transformation – Where do you start? What does this even mean to a law firm? Are you doing it already?

It’s going to come as no surprise when I say Document Automation can help you with all these challenges and a lot more.

For those of you reading this, you might be thinking – ‘That’s great, but what exactly is Document Automation?’ One of our previous blog posts will go into a bit more detail about this, but in a nutshell, Document Automation is about automating the creation of documents, or ‘templates’, as they’re commonly known – these could be contracts, commercial agreements, basically any communication or content that you deliver via your favourite Office applications.

The Good Stuff

So, looking at the above challenges, how exactly can Document Automation help you with these?

The benefits of Document Automation are many, but particularly for a law firm, having a fast and efficient Document Automation solution is one of the most effective tools to grow your practice, whilst retaining a high level of quality and professional service for your Clients.

Investing in new technology such as Document Automation technology, enables you to provide higher value and undertake more complex tasks for your Clients quickly and easily. They will receive a high-value service from you, without compromising on quality. In other words, you will be able to offer Clients the same high-quality service, but at a much faster pace. In 2021, the ‘Client Experience’ will be paramount.

As well as driving competitiveness, investing in technology can help law firms reduce costs and mitigate risk. As your documents are created in a controlled and productive manner, you can be assured the high quality is consistently maintained, helping to meet your regulatory requirements.

You can also consider attractive commercial terms for your Clients and will be able to further leverage your chargeable services with multiple repeating revenue streams.

Document Automation can not only help you optimise workflows, improve productivity and efficiency, it also gives you the ability to do more with less, allowing you to be flexible, and able to meet market demand – E-signing for example, is an area which will become the norm in 2021, and select Document Automation solutions include this functionality.

Document Automation is one of the most impactful and accessible Digital Transformation capabilities available to law firms, which can generate significant ROI, yet given the analysis by many legal tech commentators and our own research, it’s an area that is largely unused by the legal sector.

So Why Doesn’t the Legal Sector Fully Embrace This?

Document Automation has traditionally been costly, time intensive, and complex to implement, however there are a number of powerful, effective solutions on the market right now that are not only highly affordable but can be up and running in hours and not days.

Let’s look at a few different scenarios – do any of them resonate with you?

Scenario 1.
Law Firm ‘A’ already has a Document Automation solution. They feel they’re not getting the most out of it and it’s no longer meeting their needs, but they don’t really know what to do. They know there are many Document Automation vendors in the marketplace, but if they move, they’re worried that all the data and templates they have in their system will be lost, or it will be too difficult to ‘re-learn’ another platform.

Scenario 2.
Law Firm ‘B’ is also using a platform which doesn’t meet their needs. They want to maintain their existing licenses for the solution, including their template database and data files, but they don’t know what their options are.

Scenario 3.
Law Firm ‘C’ has vaguely heard of Document Automation and they’ve looked at a few solutions already but are baffled by the huge array of vendors out there and need advice about what solution(s) they should consider for their specific needs, in order to justify the ROI from the technology.

All these scenarios can be addressed and easily overcome.

There are a number of low risk, cost effective, proven Document Automation solutions out there. The key to selecting the right one is ensuring you fully understand what your law firm or legal organisation needs today and tomorrow, and that the chosen solution is built in a way to not only support this, but offers additional ways in which you can increase your operational effectiveness.

The challenges the legal sector faces in 2021 will be the catalyst for meaningful change as marketing, innovation, and technology drive growth in modern legal practices. The competitive landscape is changing, and lawyers will need to rethink the way they deliver legal services to create a sustainable, profitable practice in the coming years.

What Should Your Next Step Be?

Registering for our webinar!

We are taking you right back to basics with an 18-minute webinar on Wed 10th Feb 2021 at 3PM GMT (10AM EST, 07AM PST) –

Document Automation 1-0-1 & Why the Legal Sector Should Be Interested

REGISTER NOW and learn –

  1. What Document Automation is, and what it means for you and your Clients.
  2. How it can benefit you on a day-to-day basis.
  3. What you should look for in a Document Automation solution, and what a bad one looks like!
  4. Why a good product does not always equal a good solution.

The (small) Sales Pitch at the End

As Trusted Advisors to a number of prominent Law Firms and Corporate Law, DocGovern can support you with your 2021 challenges.

Working with small boutique law firms and some of the largest law practices in the world, our experience and relationships throughout Legal Technology can assist your business objectives dependent on your specific needs and budget.

Whether you currently use Document Automation or not, get in touch with us today and schedule a free one-to-one consultation, or take a look at our Resources & Content for the Legal sector, to give you more help and support with your 2021 challenges.

Four Ways Document Automation Supports Digital Transformation

Four Ways Document Automation Supports Digital Transformation

Document Automation Supporting Digital Transformation

As more and more businesses, regardless of size, leverage digital technology and embrace the benefits of Digital Transformation, what many do not realise is, implementing Document Automation can support your business on its Digital Transformation journey.

Let’s start with a couple of questions to explain how…

Do you work with documents every day?

Is accuracy and data important to your work?

Do you utilise data from your other business systems when you’re creating and working with these documents?

In 2018 there was an estimated 500 billion MS Word documents created, and each day 73 million PDF’s are saved to Google Drive and Gmail, that’s a hell of a lot of documents and data!

Automating this manual document creation is called ‘Document Automation’ and its one of the most powerful ways you can undertake a successful Digital Transformation.

1. Do More with Less

Document Automation can, if used wisely, genuinely help businesses and organisations of all sizes make significant improvements with productivity – easily more than an 80% time saving.

By automating everyday inefficient tasks and processes like manual document creation, chasing internal approvals and document signatures, you will optimise any workflows and your business processes will all be streamlined, saving you money.

2. Minimises Risk

Using Document Automation, the risk of human error is reduced, as efficient, user-friendly document creation processes are in place. Your regulatory requirements such as, GDPR, SOX, HIPAA, are met easily, through the use and enforcement of quality standards across all documentation.

The quality of any of your complex documents remains consistent and high, as automated workflows are in place to maintain this.

3. Maximises Value of Data

Most companies already have data elsewhere – in an Excel spreadsheet, a SQL database, a Client Relationship Management (CRM) system, and so on.

Document Automation helps you utilise the data you already have and processes that data into documents, data drives Document Automation.

Optimising your data processing workflow can help you drive efficiency and reduce your time spent on manual document creation.

4. Enhances Business Growth

Delivering substantial time and cost savings, the faster you can create and process documents such as quotes, NDAs, contracts, and other key documentation within your business, the quicker you can realise revenue – effective Document Automation can play a key part in this process.

Internally, you will foster collaboration across your business, as more efficient and productive processes and workflows are enabled. Externally, your customers’ experience will be improved, helping to further enhance your business growth.

To find out more about how Document Automation can support your business in a successful Digital Transformation, contact us today.

E-BOOK: An Introduction to Electronic Signatures

E-BOOK: An Introduction to Electronic Signatures

E Book Intro to E Signatures Blog Post image

In this current climate, now that everyone is trying to conduct business in the cloud and with physical signatures being (almost near) impossible to enforce, the use of the electronic signature (e-signature), has come into its own.

With travel restrictions unlikely to be lifted any time soon, businesses and individuals need to adapt and find alternative means of signing documents and contracts, with companies also needing to ensure their employees are able to access e-signed documents remotely.

Although large companies have embraced the use of e-signature technology, SMBs are not far behind, and more and more have joined the ‘e-signature revolution’ to help streamline workflows, increase productivity and reduce costs.

According to Finances Online

“The e-signature software market is one of the fastest-growing markets in the world, and the difference between using an e-signed document versus a traditional signed document is 37 minutes versus 5 days.

 

Compared to the traditional pen-and-paper approach, e-signatures are easier to use and offer considerable cost and resource savings, as well as an 80% reduction in turnaround time.”

To give you a bit more information, DocGovern and PandaDoc have put together this e-book, ‘An Introduction to Electronic Signatures’.

It outlines all you need to know from what e-signatures are used for and how you create one, to how legal they are. It also outlines the regulations in the US and the EU around them.

Although there’s a plethora of information out there about the subject, hopefully you find our e-book condenses what you need!