2021 Versus 2020 – Will it Change for the Legal Sector..?

2021 Versus 2020 – Will it Change for the Legal Sector..?

Legal sector

Now that 2021 is well underway, law firms and legal organisations may find they still have the same challenges as they did in 2020! These include-

  • Investing in New Technologies – Should you? If so, why, and what for? Can you ensure ROI from that investment?
  • Delivering a High-Value Service – How can you maintain or improve this, whilst increasing Client satisfaction and retention?
  • Maintaining Competitive Advantage – How can you do this, and implement it cost effectively?
  • Doing More with Less – Might be a cliché, but still rings true for many law firms, what can help you do this?
  • Successful Digital Transformation – Where do you start? What does this even mean to a law firm? Are you doing it already?

It’s going to come as no surprise when I say Document Automation can help you with all these challenges and a lot more.

For those of you reading this, you might be thinking – ‘That’s great, but what exactly is Document Automation?’ One of our previous blog posts will go into a bit more detail about this, but in a nutshell, Document Automation is about automating the creation of documents, or ‘templates’, as they’re commonly known – these could be contracts, commercial agreements, basically any communication or content that you deliver via your favourite Office applications.

The Good Stuff

So, looking at the above challenges, how exactly can Document Automation help you with these?

The benefits of Document Automation are many, but particularly for a law firm, having a fast and efficient Document Automation solution is one of the most effective tools to grow your practice, whilst retaining a high level of quality and professional service for your Clients.

Investing in new technology such as Document Automation technology, enables you to provide higher value and undertake more complex tasks for your Clients quickly and easily. They will receive a high-value service from you, without compromising on quality. In other words, you will be able to offer Clients the same high-quality service, but at a much faster pace. In 2021, the ‘Client Experience’ will be paramount.

As well as driving competitiveness, investing in technology can help law firms reduce costs and mitigate risk. As your documents are created in a controlled and productive manner, you can be assured the high quality is consistently maintained, helping to meet your regulatory requirements.

You can also consider attractive commercial terms for your Clients and will be able to further leverage your chargeable services with multiple repeating revenue streams.

Document Automation can not only help you optimise workflows, improve productivity and efficiency, it also gives you the ability to do more with less, allowing you to be flexible, and able to meet market demand – E-signing for example, is an area which will become the norm in 2021, and select Document Automation solutions include this functionality.

Document Automation is one of the most impactful and accessible Digital Transformation capabilities available to law firms, which can generate significant ROI, yet given the analysis by many legal tech commentators and our own research, it’s an area that is largely unused by the legal sector.

So Why Doesn’t the Legal Sector Fully Embrace This?

Document Automation has traditionally been costly, time intensive, and complex to implement, however there are a number of powerful, effective solutions on the market right now that are not only highly affordable but can be up and running in hours and not days.

Let’s look at a few different scenarios – do any of them resonate with you?

Scenario 1.
Law Firm ‘A’ already has a Document Automation solution. They feel they’re not getting the most out of it and it’s no longer meeting their needs, but they don’t really know what to do. They know there are many Document Automation vendors in the marketplace, but if they move, they’re worried that all the data and templates they have in their system will be lost, or it will be too difficult to ‘re-learn’ another platform.

Scenario 2.
Law Firm ‘B’ is also using a platform which doesn’t meet their needs. They want to maintain their existing licenses for the solution, including their template database and data files, but they don’t know what their options are.

Scenario 3.
Law Firm ‘C’ has vaguely heard of Document Automation and they’ve looked at a few solutions already but are baffled by the huge array of vendors out there and need advice about what solution(s) they should consider for their specific needs, in order to justify the ROI from the technology.

All these scenarios can be addressed and easily overcome.

There are a number of low risk, cost effective, proven Document Automation solutions out there. The key to selecting the right one is ensuring you fully understand what your law firm or legal organisation needs today and tomorrow, and that the chosen solution is built in a way to not only support this, but offers additional ways in which you can increase your operational effectiveness.

The challenges the legal sector faces in 2021 will be the catalyst for meaningful change as marketing, innovation, and technology drive growth in modern legal practices. The competitive landscape is changing, and lawyers will need to rethink the way they deliver legal services to create a sustainable, profitable practice in the coming years.

What Should Your Next Step Be?

Registering for our webinar!

We are taking you right back to basics with an 18-minute webinar on Wed 10th Feb 2021 at 3PM GMT (10AM EST, 07AM PST) –

Document Automation 1-0-1 & Why the Legal Sector Should Be Interested

REGISTER NOW and learn –

  1. What Document Automation is, and what it means for you and your Clients.
  2. How it can benefit you on a day-to-day basis.
  3. What you should look for in a Document Automation solution, and what a bad one looks like!
  4. Why a good product does not always equal a good solution.

The (small) Sales Pitch at the End

As Trusted Advisors to a number of prominent Law Firms and Corporate Law, DocGovern can support you with your 2021 challenges.

Working with small boutique law firms and some of the largest law practices in the world, our experience and relationships throughout Legal Technology can assist your business objectives dependent on your specific needs and budget.

Whether you currently use Document Automation or not, get in touch with us today and schedule a free one-to-one consultation, or take a look at our Resources & Content for the Legal sector, to give you more help and support with your 2021 challenges.

WEBINAR: Document Automation 1-0-1 & Why The Legal Sector Should Be Interested

WEBINAR: Document Automation 1-0-1 & Why The Legal Sector Should Be Interested

Document Automation 1 0 1 Webinar LinkedIn Image

DocGovern will be hosting a live 18-minute webinar for anyone within the legal sector, on Wed 10th February 2021 at 3PM GMT (10AM EST, 07AM PST) –

Document Automation 1-0-1 & Why The Legal Sector Should Be Interested

Introduced by Lorna Campbell, DocGovern’s Marketing Director and presented by George Steven, DocGovern’s Chief Technology Officer, you will learn –

 

  • What Document Automation actually is, and what it means for you and your Clients.
  • How it can benefit you on a day-to-day basis.
  • What you should look for in a Document Automation solution, and what a bad one looks like!
  • Why a good product does not always equal a good solution.

BOOK YOUR PLACE

Four Ways Document Automation Supports Digital Transformation

Four Ways Document Automation Supports Digital Transformation

Document Automation Supporting Digital Transformation

As more and more businesses, regardless of size, leverage digital technology and embrace the benefits of Digital Transformation, what many do not realise is, implementing Document Automation can support your business on its Digital Transformation journey.

Let’s start with a couple of questions to explain how…

Do you work with documents every day?

Is accuracy and data important to your work?

Do you utilise data from your other business systems when you’re creating and working with these documents?

In 2018 there was an estimated 500 billion MS Word documents created, and each day 73 million PDF’s are saved to Google Drive and Gmail, that’s a hell of a lot of documents and data!

Automating this manual document creation is called ‘Document Automation’ and its one of the most powerful ways you can undertake a successful Digital Transformation.

1. Do More with Less

Document Automation can, if used wisely, genuinely help businesses and organisations of all sizes make significant improvements with productivity – easily more than an 80% time saving.

By automating everyday inefficient tasks and processes like manual document creation, chasing internal approvals and document signatures, you will optimise any workflows and your business processes will all be streamlined, saving you money.

2. Minimises Risk

Using Document Automation, the risk of human error is reduced, as efficient, user-friendly document creation processes are in place. Your regulatory requirements such as, GDPR, SOX, HIPAA, are met easily, through the use and enforcement of quality standards across all documentation.

The quality of any of your complex documents remains consistent and high, as automated workflows are in place to maintain this.

3. Maximises Value of Data

Most companies already have data elsewhere – in an Excel spreadsheet, a SQL database, a Client Relationship Management (CRM) system, and so on.

Document Automation helps you utilise the data you already have and processes that data into documents, data drives Document Automation.

Optimising your data processing workflow can help you drive efficiency and reduce your time spent on manual document creation.

4. Enhances Business Growth

Delivering substantial time and cost savings, the faster you can create and process documents such as quotes, NDAs, contracts, and other key documentation within your business, the quicker you can realise revenue – effective Document Automation can play a key part in this process.

Internally, you will foster collaboration across your business, as more efficient and productive processes and workflows are enabled. Externally, your customers’ experience will be improved, helping to further enhance your business growth.

To find out more about how Document Automation can support your business in a successful Digital Transformation, contact us today.

DocGovern & Doc2 Sign New Partnership Agreement

DocGovern & Doc2 Sign New Partnership Agreement

doc2 dark trans md

DocGovern has entered into a new partnership with document creation company Doc2.

Doc2 is a cloud-based document creation automation platform which allows companies to create, send and eSign their contracts in seconds. UK based, their clients range from SME’s to large businesses across a variety of industry sectors.

Gary Lessels, Managing Director at DocGovern said-

“We are delighted to have signed a partnership agreement with Doc2. They very much see the value in Document Automation and the benefits it can bring to any business, specifically those looking to initially adopt Document Automation, without the typical costly overheads or protracted setup.

 

There is a great deal of synergy between DocGovern and Doc2’s aims and values, and it made sense for both companies to work together to deliver an optimum service and provide support for our Clients looking to maximise their use of Document Automation.”

Josh Harris, Founder & CEO at Doc2 said-

“We are delighted to be working with DocGovern. Their expertise and knowledge of Document Automation is an absolute asset for us, and this partnership is bringing together two influential service providers focused on helping business get the most from Document Automation.

 

This collaboration will enable both businesses to address the needs of the market and we are very much looking forward to what the future holds.”

Why Do I Need a Document Automation Consultant?

Why Do I Need a Document Automation Consultant?

Why do I need a document automation consultant blog post image II 1

The million-dollar question…in fact…before I answer it…what exactly is a Document Automation consultant?

I promise this blog post will not be a sales pitch for DocGovern by the way, as, we are (surprise surprise), Document Automation consultants!

Let me start off by clarifying exactly what I mean by this…We provide consultancy services to a wide range of clients across a variety of industry sectors. The services we deliver are focused around Document Automation and of the clients we work with, some are already using Document Automation technology, whilst others are considering it.

For those clients using a Document Automation solution, the type of consultancy service we provide ranges from our on-demand service for general needs, a migration service, as some of our clients are moving from their current Document Automation vendor to another, or our template development service, which provides exactly what it says on the tin. Those clients who don’t use Document Automation technology tend to start with our solution selection service before moving on to any number of the aforementioned.

Okay, slight sales pitch in above, fair enough, although I didn’t go into the benefits of all these services…😉

So now you know the type of services a Document Automation consultant can provide, getting back to the title of the blog post, why do you need one?

Scenario 1.
Company ‘A’ already has a Document Automation solution. They feel they’re not getting the most out of it and it’s no longer meeting their needs, but they don’t really know what to do. They know there are many Document Automation vendors in the marketplace, but if they move, they’re worried that all the data and templates they have in their system will be lost, or it will be too difficult to ‘re-learn’ another platform.

Scenario 2.
Company ‘B’ is also using a platform which doesn’t meet their needs. They want to maintain their existing licenses for the solution, including their template database and data files, but they don’t know what their options are.

Scenario 3.
Company ‘C’ has heard of Document Automation and they’ve looked at a few solutions already, but are baffled by the huge array of vendors out there and really need advice about what solution(s) they should consider for their specific business needs, in order to justify the ROI from the technology.

Scenario 4.
Company ‘D’ needs templates created quickly but doesn’t have the time to do it in-house and equally, can’t and doesn’t, want to spend a lot of money outsourcing the work.

All these scenarios are ones we have encountered, because a Document Automation consultancy company can help with all of this and more.

When it comes to looking at the Document Automation solution marketplace and assessing it extensively, a consultancy company has the benefit, (luxury?) of being objective in its approach. With over 250 Document Automation solutions in the marketplace, companies don’t have the time to review the features and benefits of each one, let alone negotiate a good deal on pricing, so why not let a Document Automation consultancy company do the hard work – here’s our process.

A good Document Automation consultancy company works with the client to understand their business and specific use case. If the client decides they want to implement Document Automation technology, the consultancy company can build and agree on bespoke pricing and licensing structures, which are unavailable via other channels.

Document Automation consultants are experts in their field, (FYI, our Founders have over 100 years’ experience in the Document Automation sector), so dependent on your requirements, you can be sure you are in good hands when it comes to solution selection, migration projects or a support service.

Developing templates cost effectively, quickly, and efficiently is also something a Document Automation consultancy company can help you with. Having an experienced template development team to do this is crucial, be it on an ad-hoc or more cost-effective subscription basis.

If you’ve read this far, I’m hoping I’ve helped you consider the value of a Document Automation consultancy company, but you might still be thinking…

But isn’t Document Automation just for law firms….

Absolutely not, and I realise I may be going slightly ‘off piste’ here, but thought it was an important point to include.

Many non-legal businesses think Document Automation isn’t applicable to them.

A company of any size, (be it an SMB to global organisations) in any industry that utilise data and documentation and who have to meet regulatory and compliance responsibilities, can benefit from an effective Document Automation solution.

The benefits of implementing Document Automation across a company is something which I won’t go into here, however, feel free to browse our Resources for more info on this.

Hopefully this blog post has answered the question, ‘Why do I need a Document Automation consultant?’ and apologies for not adding in a disclaimer earlier to let you know a ‘few’ hyperlinks to certain webpages would be included within the content. After all, there’s no way I could write a blog post on this subject without a ‘tiny’ sales pitch about us 😉

Get in touch with DocGovern today. We can make Document Automation work for you.

DocGovern Expand Their Technology Partner Portfolio with Avvoka

DocGovern Expand Their Technology Partner Portfolio with Avvoka

Avvoka LogoDocument Automation consultancy company DocGovern, has expanded its technology partner portfolio with Avvoka.

Founded in 2015, Avvoka is a document automation, negotiation and analysis platform designed to help law firms, in-house legal teams and businesses draft documents, negotiate them, and leverage data insights from that process. Their clients include Allen & Overy, Baker McKenzie and WarnerMedia.

Gary Lessels, Managing Director at DocGovern said-

“For us to deliver exactly what our clients’ need, DocGovern’s unique approach to assessing technology partners is a crucial part of our process. We are delighted to have partnered with Avvoka and they will be a valuable addition to our technology partner network.

 

Their next generation technology delivers a new approach to Document Automation and we are very much looking forward to working alongside them.”

Giles Thompson, Head of Growth at Avvoka said-

“Our partnership with DocGovern will enable us not only to expand our client base, but also increase our brand awareness across other industry sectors and show how Avvoka’s technology can help companies automate, negotiate and analyse.

 

DocGovern’s reputation across Document Automation and the other steps of the document production and retention process is absolutely excellent. We are thrilled to have entered into this new collaborative relationship and for its future.”