As more and more businesses, regardless of size, leverage digital technology and embrace the benefits of Digital Transformation, what many do not realise is, implementing Document Automation can support your business on its Digital Transformation journey.
Let’s start with a couple of questions to explain how…
Do you work with documents every day?
Is accuracy and data important to your work?
Do you utilise data from your other business systems when you’re creating and working with these documents?
In 2018 there was an estimated 500 billion MS Word documents created, and each day 73 million PDF’s are saved to Google Drive and Gmail, that’s a hell of a lot of documents and data!
Automating this manual document creation is called ‘Document Automation’ and its one of the most powerful ways you can undertake a successful Digital Transformation.
1. Do More with Less
Document Automation can, if used wisely, genuinely help businesses and organisations of all sizes make significant improvements with productivity – easily more than an 80% time saving.
By automating everyday inefficient tasks and processes like manual document creation, chasing internal approvals and document signatures, you will optimise any workflows and your business processes will all be streamlined, saving you money.
2. Minimises Risk
Using Document Automation, the risk of human error is reduced, as efficient, user-friendly document creation processes are in place. Your regulatory requirements such as, GDPR, SOX, HIPAA, are met easily, through the use and enforcement of quality standards across all documentation.
The quality of any of your complex documents remains consistent and high, as automated workflows are in place to maintain this.
3. Maximises Value of Data
Most companies already have data elsewhere – in an Excel spreadsheet, a SQL database, a Client Relationship Management (CRM) system, and so on.
Document Automation helps you utilise the data you already have and processes that data into documents, data drives Document Automation.
Optimising your data processing workflow can help you drive efficiency and reduce your time spent on manual document creation.
4. Enhances Business Growth
Delivering substantial time and cost savings, the faster you can create and process documents such as quotes, NDAs, contracts, and other key documentation within your business, the quicker you can realise revenue – effective Document Automation can play a key part in this process.
Internally, you will foster collaboration across your business, as more efficient and productive processes and workflows are enabled. Externally, your customers’ experience will be improved, helping to further enhance your business growth.
To find out more about how Document Automation can support your business in a successful Digital Transformation, contact us today.